Services do not knowingly directly collect personal information, and Vistar Media does not use any such information that may be inadvertently collected in any way. We do not collect, create or share individual consumer profiles for the purpose of buying, selling or targeting advertising, and thus we have no use for and no reason to collect personal information through the Services. However, because our customers often control the deployment of the technology necessary to deliver Services, we cannot guarantee there is no such data collected in our systems.
Privacy Notice – Job Applicant/Candidate
INTRODUCTION AND SCOPE
Vistar Media Inc. (“the Company”) adheres to its obligations under the General Data Protection Regulation (GDPR) and is committed to processing your personal data securely. This privacy notice sets out, in line with GDPR, the types of data that we will collect and hold as part of your application. It also sets out how we use your information, how long we keep it for and other relevant information about your data.
DATA CONTROLLER DETAILS
The Company is a data controller, meaning that it determines the processes to be used when using your personal data. Our contact details are as follows: Michael Provenzano Michael@vistarmedia.com
DATA PROTECTION PRINCIPLES
In relation to your personal data, we will:
Process it fairly, reasonable and lawfully in a clear, transparent way.
Collect your data only for reasons that we find proper for the course of your application in ways that have been explained to you.
Only use it in the ways that we have told you about.
Ensure it is correct and up to date on taking the information.
Keep your data only for as long as we need for your application or potential offer of employment.
Process it in a way that ensures it will not be used for anything that you are not aware of or have consented to (as appropriate), lost or destroyed.
THE DATA WE PROCESS
We will hold different types of data about you as part of the application process, primarily the following:
Your personal details including your full name, address, date of birth, email address and a contact telephone number
Whether or not you have a disability as disclosed under the protections of local legislation
Information included on your CV including references, education history and employment history
Documentation relating to your immigration status and right to work
Special categories of data
- Special categories of data are those that relate to your:
Trade union membership and genetic and biometric data
We will process special categories of data in accordance with more stringent guidelines. Most commonly, we will process special categories of data when the following applies:
You have given explicit consent to the processing.
We must process the data in order to carry out our legal obligations.
We must process data for reasons of substantial public interest.
You have already made the data public.
We will use your special category data:
- For the purposes of equal opportunities monitoring. We do not need your consent if we use special categories of personal data in order to carry out our legal obligations or exercise specific rights under employment law. However, we may ask for your consent to allow us to process certain particularly sensitive data. If this occurs, you will be made fully aware of the reasons for the processing. As with all cases of seeking consent from you, you will have full control over your decision to give or withhold consent and there will be no consequences where consent is withheld. Consent, once given, may be withdrawn at any time. There will be no consequences where consent is withdrawn.
If you do not provide your data to us The main reason for Vistar Media Inc. collecting and processing your data is to allow us to carry out an effective recruitment process. Whilst you are under no obligation to provide us with your data, we may not able to process, or continue with, your application if consent is withheld.
Sharing your data
Your data will be shared with colleagues within Vistar Media Inc. where it is necessary for them to undertake their duties with regard to recruitment. This includes:
Members of the HR and recruitment department
Managers in the department where the vacancy is
Those who are responsible for screening your application and interviewing you
The IT department should you require access to our systems to undertake any assessments requiring IT equipment
Your data will be shared with third parties if you are successful in your job application. In these circumstances, we will share your data in order to obtain references as part of the recruitment process and obtain necessary background checks.
The Company may transfer your personal data to countries outside the European Economic Area (EEA). This is the United States. There is an adequacy decision by the European Commission in respect of that country. This means that the country to which we transfer your personal data is deemed to provide an adequate level of protection for your personal data. However, to ensure that your personal data does receive an adequate level of protection, it is transferred outside the EEA on the basis of the following safeguard:
- Adhering to a strict vendor evaluation process.
- Ensuring our vendors are compliant with GDPR in how they store and collect data.
- You can obtain further information about these measures from our Data Protection Officer.
Protecting your data
We are aware and adhere to the requirement to ensure your data is protected against accidental loss or disclosure, destruction and abuse. We have implemented processes to guard against such.
Where we share your data with third parties, we provide written instructions to them to ensure that your data are held securely and in line with GDPR requirements. Third parties must implement appropriate technical and organisational measures to ensure the security of your data.
How long we keep your data for In line with data protection principles, we only keep your data for as long as we need it for and this will depend on whether or not you are successful in obtaining employment with us.
If your application is not successful and we have not sought consent or you have not provided consent upon our request to keep your data for the purpose of future suitable job vacancies, we will keep your data for six months once the recruitment exercise ends.
If we have sought your consent to keep your data on file for future job vacancies, and you have provided consent, we will keep your data for 12 months once the recruitment exercise ends. At the end of this period, we will delete or destroy your data, unless you have already withdrawn your consent to our processing of your data in which case it will be deleted or destroyed upon your withdrawal of consent.
If your application is successful, your data will be kept and transferred to the systems we administer for employees. We have a separate privacy notice for employees, which will be provided to you.
AUTOMATED DECISION MAKING
No decision will be made about you solely on the basis of automated decision making (where a decision is taken about you using an electronic system without human involvement) which has a significant impact on you.
YOUR RIGHTS IN RELATION TO YOUR DATA
The law on data protection gives you certain rights in relation to the data we hold on you. These are:
The right to be informed. This means that we must tell you how we use your data, and this is the purpose of this privacy notice.
The right of access. You have the right to access the data that we hold on you. To do so, you should make a subject access request.
The right for any inaccuracies to be corrected. If any data that we hold about you is incomplete or inaccurate, you are able to require us to correct it.
The right to have information deleted. If you would like us to stop processing your data, you have the right to ask us to delete it from our systems where you believe there is no reason for us to continue processing it.
The right to restrict the processing of the data. For example, if you believe the data we hold is incorrect, we will stop processing the data (whilst still holding it) until we have ensured that the data is correct.
The right to portability. You may transfer the data that we hold on you for your own purposes.
The right to object to the inclusion of any information. You have the right to object to the way we use your data where we are using it for our legitimate interests.
The right to regulate any automated decision-making and profiling of personal data. You have a right not to be subject to automated decision making in way that adversely affects your legal rights.
Where you have provided consent to our use of your data, you also have the unrestricted right to withdraw that consent at any time. Withdrawing your consent means that we will stop processing the data that you had previously given us consent to use. There will be no consequences for withdrawing your consent. However, in some cases, we may continue to use the data where so permitted by having a legitimate reason for doing so.
If you wish to exercise any of the rights explained above, please contact the Data Protection Officer.
MAKING A COMPLAINT
If you think your data protection rights have been breached in any way by us, you are able to make a complaint to the supervisory authority for data protection matters in the country where you are resident.